Accounting – Accounts Receivable Associate

Company Details

Harvest Sherwood

We encourage you to bring your talent and effort to Harvest Sherwood and contribute to our shared success, while having fun, serving our customers, and strengthening the local communities in which we operate. As the largest independent wholesale food distributor in the U.S., with 15 distribution centers from coast-to-coast, Harvest Sherwood is an essential business. We buy, sell and deliver fresh, high quality protein products and other foods to over 6,000 retail and foodservice customers.

Primary Duty:

The Accounts Receivable Associate will be responsible for all activities involving accounts receivable for a specific branch or division within the company. The individual will follow up with collection activities such as sending follow up inquiries, negotiations with past due accounts, and referrals of accounts to collection agencies. Also, they will audit methods and procedures of accounts receivable functions to improve efficiency.

Essential Job Functions:

The Accounts Receivable Associate will be assigned duties, based on organizational needs and priorities.

Manage all areas of accounts receivables including, but not limited to; billing and ad insertion order entry, customer service, billing systems maintenance, and training.

Provide meaningful and timely reports to management and sales department and comprehensive analysis in all revenue categories.

Audit methods and procedures of accounts receivable functions to improve efficiency.

Assist in the monthly financial reporting process.

Ensure that the daily sales for a designated branch has been updated in the morning/afternoon and posted to the general ledger.

Process credit to customer accounts for branch and update inventory

Account for all designated branch invoices that have been billed, and match daily totals to the general ledger.

Maintain customer accounts, as assigned, on an ongoing basis.

Work with Sales staff to resolve customer pricing and quantity discrepancies.

Process all requests and ensure activity is properly recorded to the general ledger on a timely basis.

Manage and develop resource tools to research and resolve accounts receivable issues with internal and external customers.

Resolve problems with vendors as they arise.

Work with Sales department on any questions regarding A/R.

Maintain accounting records through scanning, data entry and filing accounting documents for assigned branch.

Balance branch invoices with accounts receivables and enter documentation within the system.

Check and verify source documents for accuracy.

Verify data and make corrections where necessary.

Obtain further information for incomplete documents.

Update data and delete unnecessary files.

Perform PO receiving and invoicing for branch warehouse.

Enter data from source documents into prescribed computer database, files and forms.

Scan documents into document management systems or databases.

Verify and check completed work for accuracy

Store completed documents in designated locations

Respond to requests for information and access relevant files

Print information when required

Complete filing of invoices and other accounting documents

Assist colleagues as needed

Attend staff and other scheduled business meetings

Perform other tasks and special projects as needed.

Collateral Duties

Resolve problems with vendors as they arise

Customer service

Assist colleagues as needed

Attend staff and other scheduled business meetings

Perform other tasks as needed.


To perform this job successfully, an individual must be able to perform each essential job function assigned satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Bachelor’s Degree in related field preferred.

2 years or more of extensive experience within accounts payables.

Excellent written and verbal communication skills.

Highly organized with strong quantitative abilities.

Ability to produce accurate results.

Ability to multi-task with excellent mathematical skills required.

Ability to be flexible, adaptable and organize priorities with multiple duties.

Harvest-Sherwood is committed to offering competitive benefits to our employees and their dependents, including paid vacation, health insurances, and a 401K plan!

  • We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.


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