Rush University Medical Center
Job Title: Administrative Assistant 2
Department: Neurology Admin
Specialty: Administrative Executive Assistant
Job Number: 2022-1987
Date Posted: 06/08/2022
Position Type: Administrative/Clerical
Position: Administrative Assistant 2
Department: Neurology Admin
Schedule: 1st Shift FT
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving
Prepare and schedule meetings.
Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
Appropriate follow-ups on action between meetings.
Distributes reports, agendas and other materials for programs.
Maintains attendance records and prepares reports as necessary for the program.
Investigates and resolves invoicing issues as they relate to vendors or fiscal activities and Accounting Units.
Creates and maintains expense files for the Accounting Unit activities.
Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
Prepares confidential correspondence. Prepares reports and other documents.
Reconciles accounts payable requests.
Answers administrative phone calls; receives and screens patients and visitor¡¦s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
Coordinates conference room reservations.
Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
Performs other work-related duties or projects as assigned, such as facility and relocation projects.
Position Qualifications Include:
High School Diploma.
Ability to lifting or carrying objects 35-40 pounds.
Three years administrative experience in a healthcare setting.
Strong project and time management skills.
Proactive and resourceful.
Excellent written and verbal communication skills.
Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
Ability to coordinate and prioritize multiple tasks, projects and schedules. * Ability to work independently.
Ability to interact effectively and efficiently with all levels
Preferred Job Qualifications:
Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
Leading academic medical center, acute care hospital w/ 664 licensed beds.
Ranked among the top 20 “Best Places to Work” by Indeed.
In U.S. News & World Report’s 2017-2018 Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.
Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.
Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.
Rush is an equal opportunity employer.? We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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