Analyst, MW/DBE & SDVOB Contract Compliance

This position is responsible for the analysis, review, related follow-up, and coordination of MW/DBE & SDVOB participation during the pre-award, post-award, and closeout processing activities. Additional responsibilities include, but are not limited, the on-going assessment and reporting of MW/DBE & SDVOB participation on MTA’s federal and state funded contracts; ensuring MW/DBE & SDVOB information is accurately and timely entered into contract management database; updating and maintaining related Contract Compliance electronic files, conducting related research, collecting and analyzing data; reviewing and providing recommendations for departmental processes and procedures including workflow efficiency; enhancing and providing administrative support for payment verifications and reporting as requested; and detailed review of contact records related to MW/DBE & SDVOB Contract Compliance, which includes site visits, participation in contract meetings, research, and report generation.

RESPONSIBILITIES:

  • Review all agency requisition/requirements for goods, services, and capital related contracts to establish MW/DBE & SDVOB participation goals.
  • Responsible for identifying MW/DBE’s & SDVOB’s capable of providing goods and services to establish MW/DBE & SDVOB participation goals.
  • Review and maintain contract files to ensure that utilization goals or waivers have been established and awarded.
  • Prepare contracts for closeout by obtaining payment verifications from subcontractors and Notice of Final Payments from MTA Agencies.
  • Ensure database information is accurate and current.
  • Conduct related research, and collect and analyze data for reports, as requested.
  • Review and make recommendations for MW/DBE & SDVOB compliance department operational processes and recommended workflow efficiency enhancements, as necessary.
  • Provide administrative support and reporting. Assist in gathering information for reports, including doing analysis on a timely basis for management review on various contracts.
  • Ensure the availability and organization of contract compliance files for requested reviews.
  • Conduct site visits to review subcontractor’s invoices, work samples and related records to verify that proper procedures and policy of the MTA are being followed regarding MTA’s MW/DBE & SDVOB programs.
  • Works through the Senior Director – Audits, Investigations & Contract Compliance to communicate with agency audit groups, MTA Audit Services, MTA Office of the Inspector General, and other regulatory agencies on various projects and keeps open lines of communication to be sure that duplication of effort is avoided and issues that they may wish to review are brought to their attention.
  • Keeps up to date on appropriate Federal and State regulations.
  • Maintains an effective business relationship and communication with the Procurement Departments, Capital Program Management and other MTA departments and meets with them as required.
  • Monitor input of the Primes Contractors monthly payment reports within the contract compliance system and conducts follow-up for any late submissions.
  • Monitor and evaluate contracts to ensure commitment and compliance in meeting MW/DBE & SDVOB goals in accordance with MTA policy and applicable federal and state regulations.
  • Performs other duties and assists as necessary in all requested business projects necessary for the smooth and effective operation of the department.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of Federal and State laws and regulations governing programs.
  • Knowledge and understanding of research techniques, including data collection, data analysis, issues identification and problem resolution.
  • Must be able to effectively work on multiple projects simultaneously.
  • Excellent communication skills.
  • Must be willing and able to travel throughout the MTA service area as required.
  • Must be effective in doing research of contractors and record checking under circumstances where full contractor cooperation may be difficult or lacking.
  • Prior experience monitoring and reviewing construction scopes of work and cost estimating of the various trades preferred.
  • Knowledge of MTA’s MW/DBE & SDVOB program and objectives preferred.

EDUCATION AND EXPERIENCE:

  • A Bachelor’s Degree (or equivalent) plus a minimum of 2 years of professional level experience in Compliance, Audit, Procurement or Contract work, or a minimum of 6 years of professional work in business.

OTHER INFORMATION:

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $101,379 (this figure is subject to change) per year or if the position is designated as a policy maker.

  • May need to work outside of normal work hours (i.e. evenings and weekends)
  • Travel may be required to other MTA locations or other external sites

Equal Employment Opportunity

MTA is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $62,192.00 per year

Schedule:

  • 8 hour shift
  • Monday to Friday
  • On call
  • Weekend availability

COVID-19 considerations:
Safety procedures per city and/or facility regulations.

Work Location: One location

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