Assistant Front Office Manager

Company Details

Hyatt

Assistant Front Office Manager

DESCRIPTION

The 520 room Hyatt Place New York, Times Square is seeking an experienced Assistant Front Office Manager who will assist in leading the Front Office staff in the proper execution of Guest Satisfaction and Front Desk service standards. The Assistant Front Office Manager will assist in hiring team members, managing performance, communicating feedback, and train the Front Desk team in the successful performance of their jobs.

The Assistant Front Office Manager:

  • Ensures service, technical skills, and other training occurs throughout the property to support successful daily operations.
  • Ensure that the various reports required for the day-to-day operation are completed accurately and distributed to the concerned departments.
  • Ensure that credit extended to guests is strictly controlled and that the mode of payment is clearly understood within the limits of the hotel credit policy.
  • Constantly review the expected arrivals for the day to identify possible no show in order to maximize room utilization.
  • Review all the night reports each morning before distribution to ensure it is accurate
  • To handle all guest requests and complaints addressed to the front desk, to report to the Front Office Manager all guest complaints or comments and the action taken at the end of the day.
  • Demonstrates and communicates drivers of guest satisfaction; ensures core elements of the service strategy are in place to produce the desired results
  • Is highly visible and interfaces with customers on a regular basis to obtain feedback on the quality of product, service levels, and overall satisfaction
  • Observes service behaviors of team members and provides feedback to individuals and/or supervisors. Continuously strives to improve service performance
  • Recommend and/or initiate disciplinary, or other staffing/human resources-related actions in accordance with Company rules and policies. Alert Director of Operations & General Manager of potentially serious issues.
  • Reviews financial Departmental statements to understand the department’s performance versus budget and expenses.
  • Manages costs within the Department budgeted parameters.
  • Monitors guest survey results and other data to identify areas of improvement. Reviews findings with hotel team and ensures appropriate action is taken.
  • Makes decisions and oversees team performance, removes obstacles to success and ensures adequate resources are available to achieve business results
  • Creates a synergistic team and work environment that consistently delivers positive results and continuously strives to improve these results
  • Ensures Department meets franchise standards
  • Ensures the property is a safe and secure facility for guests and team members
  • Communicates and ensures execution of hotel emergency procedures
  • Assists the Front Office Manager in all tasks
  • Be fully aware of the general booking situation for the current and future dates, especially during heavily booked periods.
  • Extend his/ her scope of supervision beyond the front desk when there is no duty manager available.
  • Ensure that credit extended to guests is strictly controlled and that the mode of payment is clearly understood within the limits of the hotel credit policy.
  • Ensure company‚Äôs policies and security requirements are met
  • Troubleshoot emergencies
  • Familiar with and able to direct all fire, life and safety procedures and train staff in the appropriate fire, life and safety procedures

REQUIREMENTS

  • FSD Certification Preferred. Must be capable of completing the requirements for certification of Hotel Fire Safety Director within the first 6-8 months of employment. (Classes and certifications paid by the employer)
  • Previous hotel Management experience preferred with proven success in leadership of teams
  • Two years of Front Desk Experience preferably with Hyatt
  • Proven success in guest service results
  • College degree preferred
  • Strong financial knowledge required
  • Knowledge of Microsoft Office, Internet, and property management system (opera)
  • Ability to work a flexible schedule, including weekends and holidays
  • Drive for Results demonstrated through successful performance in prior leadership positions
  • Time Management skills to meet commitments across multiple departments and roles
  • Customer Focus to consistently deliver optimal employee and Customer Satisfaction

This position is at a location where Hyatt is not the employer. The employer of individuals working at this hotel may be a third-party management company that is responsible for all employment benefits and obligations at this location.

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