Back Office Accounts Receivable Assistant

Company Details

The candidate’s for Back Office Accounts Receivable Assistant is responsible for reviewing the aging of assigned accounts, collection process for none factored invoices for Net orders/consignment, respond to customer inquiries, and a variety of accounting and other administrative duties. The Accounts Receivable Assistant will work closely with the Account Managers and Lead Accounts Receivable Specialist. An orientation to meeting deadlines and a focus on detail to produce quality work are critical for success in this role.

Requirements

  • Reach out to Vendors at least weekly.
  • Send aging reports to client weekly with a recap of payments expected for orders Net terms over the 30 day, 60 day, 90 day or consignment.
  • AM assistant will mail or email invoices for non factored orders when the order ships out. When collecting please attach a copy of the invoice.
  • Help to record, apply and reconcile incoming customer payments across multiple payment methods
  • Respond to customers via telephone, email or mail related to billing questions
  • Create RA and Credit Memos
  • Manage distribution of monthly customer reporting invoices
  • Exposure to senior management and departmental managers

Qualifications

  • Proficient in Excel, Word and Zoho ticketing system.
  • Strong knowledge of the systems RLM and WMS.
  • Strong time management and organizational abilities.
  • Exceptional client service and communication skills
  • Excellent attention to detail.
  • Ability to be flexible regarding work assignments
  • Must be a team player as well as self-motivated and committed to excellence in the workplace
  • Excellent written and verbal communication skills

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