Back Office Associate/AVP

Company Details

The incumbent will ensure daily settlement and operation administration process of Fixed Income products. S/he will be responsible for approval of transactions, accounting entries, checking payments, review new product testing and support reconciliations results. S/he will also train new employees and ensure the compliance of all procedures.

Job Responsibilities

Include but are not limited to:

Daily Settlement

Associate level

· Complete daily processes for fixed income products

· Monitor settlement of all trades to ensure timely resolution of any failing transaction

· Report and escalate unusual activities and settlement issues

· Perform new product testing and support including draft of UAT testing and work closing with technical team for issue resolving daily reconciliation and money transfer

· Perform CED settlement, securities transfer, revaluation, and coupon monitoring and entry postings

· Assist team on projects for implementing systems and/or process changes to support increased efficiency on process controls

· Perform timely and accurate GL accounting entry postings in the core Treasury banking system

· Restore business document files in accordance with retention policy

AVP level

· Review all settlement and daily operations of Fixed Income products are completed accurately and timely

· Review and ensure accuracy of revaluation and transaction reports

· Ensure security pledge settlement in accordance with the Bank’s requirement

· Lead and direct staff members to perform trade settlement and conduct investigation on trade discrepancies

· Support bank project and new products testing by perform gap analysis with current processes and review business requirements

· Make recommendations for operational improvement and effective controls

· Monitor settlement process, promptly report and escalate settlement issues and any unusual activities

· Ensure settlement accounts are reconciled and reported accurately and timely

· Train junior staff on various financial products as well as process improvement

Risk Management/ Compliance/Internal Audit

Associate level

· Understand and comply with Bank’s procedures, policies, standards, and regulatory requirements

· Prepare monthly, quarterly and semi-annual risk assessment reporting

· Prepare monthly and quarterly reports to Head Office

· Update procedures to reflect current workflow processes and gap on control processes

· Assist with the preparation of documentations upon request by internal and or external parties

· Assist to remediate any audit issue findings

AVP level

· Ensure team members understand and comply with Bank’s procedures, policies, standards, and regulatory requirements

· Review prepared monthly, quarterly and semi-annual risk assessment reporting

· Ensure procedures are current to reflect workflow processes and address any gaps on control processes

· Review documents and response on information requested by internal and or external parties

· Ensure timely remediation action plans on audit issue findings are completed by target due date

Job Requirements

· Bachelor’s degree in Accounting, Finance or other related field is required

· Knowledge of Treasury functions and financial products is required

· Bilingual capability in Mandarin is highly preferred

Associate level

· 1 – 3 years of work experience in back office settlement

· Knowledge of SQL is a plus

AVP level

· Minimum 3 years of work experience in back office operation and settlement

Job Type: Full-time


  • 8 hour shift
  • Monday to Friday

Work Location: One location

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