Executive Assistant

Company Details

US Office of Justice Programs

Duties

(The duties described reflect the full performance level of this position)

Works directly with the Director to support all aspects of the daily work routine. Plans, organizes, arranges, and maintains the Director’s schedules and calendars, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements and detailed travel itineraries. Coordinates meeting locations, dates, participants, and agendas.

Provides a wide range of administrative support such as, assisting the Director and other BJS leadership in obtaining or using information technology within the office; assisting in establishing and monitoring contracts or other special arrangements for administrative, logistical, or other support provided to BJS staff.

Reviews and edits documents prepared for the Director based on knowledge of the goals and priorities. Prepares correspondence, or reviews correspondence prepared by others for consistency with the Director’s views, perspectives, and communications style.

Researches and resolves problems of a common or immediate nature, independently or in concert with others. Conducts studies, analyses, and evaluations of the efficiency, effectiveness, and productivity of office operations, and presents ideas, suggestions, and proposals for improvement.

Requirements

Conditions of Employment

  • U.S. Citizenship required.
  • Subject to background/suitability investigation/determination.
  • Federal payments are required to be made by Direct Deposit.
  • Requires registration for the Selective Service. Visit www.sss.gov.
  • Pre-employment drug testing required.
  • 1-year probationary period may be required.

See Other Information for further requirements.

Qualifications

MINIMUM QUALIFICATION REQUIREMENTS:

Grade 11:

Qualifying experience for the GS-11 level includes one year of specialized experience at least equivalent to GS-9 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Examples of specialized experience are: experience in preparing meetings, presentations, and project content for senior leadership and communicating messages on behalf of senior leadership; ability to interpret and apply policies involving sensitive or unusual situations; demonstrated experience adjusting goals, priorities, and deadlines to meet substantial changes in methods, procedures, and workloads; demonstrated experience in office administration, supporting senior level executives, maintaining calendars, arranging meetings and conferences, coordinating travel arrangements, and preparing reports; assisting with prioritizing office operations and handling routine situations and matters.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE

Experience requirements at the GS-11 level may be met by three (3) full academic years of graduate level education or the successful completion of a Ph.D. or equivalent doctoral degree.

COMBINATION OF EDUCATION AND EXPERIENCE

Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.

TECHNICAL QUALIFICATIONS:

Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following Technical Qualifications.

  • Ability to communicate in writing.
  • Ability to adapt to changing circumstances while working in a variety of learning environments.
  • Ability to plan and execute work.
  • Ability to communicate effectively other than in writing.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Click here to see the full Qualifications Statement.

Education

See Other Information.

Additional information

TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.

This vacancy announcement may be used to fill additional vacancies.

This position may be eligible for telework per agency policy.

OJP offers opportunities for flexible work schedules.

COVID-19 Vaccination Requirements: To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to E.O. 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

COVID-19 Vaccination Status: The agency may request information regarding the vaccination status of selected applicants for the purposes of implementing workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.

Telework: If selected, you may be approved to telework for an undefined period, even if your home is located outside the local commuting area. Employees will be notified by their supervisor of a requirement to report in person to the component workplace.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management’s website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

    Fitness Reimbursement: OJP offers a fitness reimbursement program for employees’ individual fitness-related expenditures.

    OJP also offers credit union services, a health unit, and on-site nurse for your usage.

    Transit Benefits: To defray your commuting cost, we are pleased to offer the Employee Transit Benefit Program.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be considered under all categories for which you are eligible.

For All U.S. Citizens: Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

For Status/Merit Promotion/VEOA candidates: Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

For Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP) applicants: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, or if your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. Under category rating procedures, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.

  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management’s website at http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.

    Fitness Reimbursement: OJP offers a fitness reimbursement program for employees’ individual fitness-related expenditures.

    OJP also offers credit union services, a health unit, and on-site nurse for your usage.

    Transit Benefits: To defray your commuting cost, we are pleased to offer the Employee Transit Benefit Program.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.

    REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

    REQUIRED DOCUMENTS (ALL APPLICANTS):
    1. Resume and/or work history profile,
    2. Responses to the online questions,
    3. Veterans’ Preference Documentation (if applicable; see below for more information),
    4. Unofficial Transcripts, if qualifying based on education.
    ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):
    5. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
    6. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.

    Note: Incomplete applications will not be considered.

    Veterans Preference

    In order to verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

    If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

    Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans’ preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

    Veterans Employment Opportunity Act

    To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

    Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)

    If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.

    Non-competitive Eligibility

    You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans’ Recruitment Appointment, etc. Appropriate documentation to support your claim must be included in your application, along with the type of special appointment you are seeking.

    Current/Former Federal Employees

    If you are a current Federal employee in a permanent, competitive service position, submit document to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.

    • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The “position occupied” block on the SF-50 should show a 1 and your tenure block should show a 1 or 2.).

    • Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

    If you are a former Federal employee who is reinstatement eligible based on prior federal permanent competitive service, you must submit documents to confirm your eligibility.

    • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The position occupied block on the SF-50 should show a 1 or 2).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Department of Justice, Office of Justice Programs applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on https://www.avuecentral.com/casting/aiportal/control/toVacancy?referenceCode=RCKGA.

    If you are unable to apply online, please contact Avue Digital Services for alternate application procedures Monday Friday from 8AM to 5PM PST at (253) 573-1877 or email at [email protected]

    Agency contact information

    Kathleen Smith

    Address

    Office of Justice Programs


    810 7th Street, NW


    Washington, Dist of Columbia 20531


    US

    Next steps

    Once your completed application is certified and received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.

  • Fair and Transparent

    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

REQUIRED DOCUMENTS (ALL APPLICANTS):
1. Resume and/or work history profile,
2. Responses to the online questions,
3. Veterans’ Preference Documentation (if applicable; see below for more information),
4. Unofficial Transcripts, if qualifying based on education.
ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):
5. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
6. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.

Note: Incomplete applications will not be considered.

Veterans Preference

In order to verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans’ preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

Veterans Employment Opportunity Act

To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.

Non-competitive Eligibility

You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans’ Recruitment Appointment, etc. Appropriate documentation to support your claim must be included in your application, along with the type of special appointment you are seeking.

Current/Former Federal Employees

If you are a current Federal employee in a permanent, competitive service position, submit document to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.

  • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The “position occupied” block on the SF-50 should show a 1 and your tenure block should show a 1 or 2.).

  • Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

If you are a former Federal employee who is reinstatement eligible based on prior federal permanent competitive service, you must submit documents to confirm your eligibility.

  • Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The position occupied block on the SF-50 should show a 1 or 2).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a “surplus” or “displaced” employee.

  • Federal employees – Competitive service

    Current or former competitive service federal employees.

  • Land & base management

    Certain current or former term or temporary federal employees of a land or base management agency.

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

  • Peace Corps & AmeriCorps Vista

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

  • Veterans

Clarification from the agency

U. S. Citizenship required. Applicants will be considered under Delegated Examining and/or Merit Promotion procedures based upon eligibility.

To apply for this job please visit www.indeed.com.

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