Executive Assistant & Board Liaison, SIFMA Foundation

Executive Assistant & Board Liaison, SIFMA Foundation

SIFMA Foundation is seeking an Executive Assistant & Board Liaison. The Executive Assistant will report to the President of SIFMA Foundation and serve as the administrative liaison to the Board of Directors.

The ideal candidate is a detail-oriented, proactive individual who will provide essential administrative support and project coordination for the President.

The position requires exceptional organizational skills and excellent oral, written, and interpersonal communication skills. The candidate must possess a strong ability to prioritize and manage multiple projects and deadlines, and work under varying degrees of supervision (including independently) in a fast-paced environment.

Successful candidates will be able to handle projects with a can-do attitude, thrive in a role with a high degree of responsibility, and feel comfortable interacting with all levels of the Foundation community.

Role Responsibilities:

  • Serve as the main administrative support and liaison for the President, including scheduling meetings, expense reporting, filing, answering phones, greeting guests, and related tasks
  • Coordinate the Board communications and Committee meetings, including scheduling, setting agendas, preparing minutes, organizing, and distributing materials, tracking participation, and list management
  • Liaise with offices of the Board members, funders, staff, consultants, vendors and other professional colleagues on behalf of the President, including drafting and editing letters, emails and reports
  • Review and manage financial information in conjunction with President and as a conduit to the Board of Directors
  • Assist with the President’s to-do list and contact lists, ensuring accurate record keeping and entries into data bases
  • Act as the Development coordinator of list management, including management and distribution of invitations and donor listings, updates of incoming contributions, donor data, management and distribution of invitations
  • Create presentations and reports including dashboards, and write letters and appeals as needed
  • Coordinate special projects with staff across the Foundation


  • At least 8-10 years of full-time administrative experience with demonstrated interest in education, fundraising, or non-profit organizations
  • At least one year of Microsoft Office experience
  • A positive attitude and an entrepreneurial spirit
  • Exceptional organizational abilities and attention to detail
  • Ability to prioritize tasks and work accurately to meet deadlines
  • Excellent writing and interpersonal communication skills
  • Strong judgement and discretion
  • Fluency with Office 360 (experience with CRM systems preferred)
  • Ability to work occasional evenings. This position is not eligible for a remote work schedule.
  • 2-year community college (Associate), B.A. or B.S. degree required
  • Takes initiative, shows discretion

About us:

SIFMA is the leading trade association for broker-dealers, investment banks and asset managers operating in the U.S. and global capital markets. On behalf of our industry’s 1 million employees, we advocate on legislation, regulation, and business policy, affecting retail and institutional investors, equity and fixed income markets and related products and services. We serve as an industry coordinating body to promote fair and orderly markets, informed regulatory compliance, and efficient market operations and resiliency.

We also provide a forum for industry policy and professional development. SIFMA, with offices in New York and Washington, D.C., is the U.S. regional member of the Global Financial Markets Association (GFMA).

For more information, visit http://www.sifma.org.

Benefits Include:

  • Medical, Dental, Vision Insurance Plans
  • Life and AD&D Insurance
  • Short-Term and Long-Term Disability Insurance
  • 401(k) with employer contribution
  • Generous paid time off and holidays
  • Eligible to work remotely (up to 2 days per week)
  • Mobile Subsidy

How to apply:

Please apply directly via our Careers Site or send your cover letter, resume, and salary requirements to careers(at)sifma.org and indicate “Executive Assistant, Foundation” in the subject line of your email.

SIFMA is an Equal Opportunity Employer and encourages interested individuals to apply.

Job Type: Full-time

Pay: $47,315.00 per year


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday

Ability to commute/relocate:

  • New York, NY 10005: Reliably commute or planning to relocate before starting work (Required)


  • Associate (Required)


  • Microsoft Office: 1 year (Required)

Work Location: One location

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