IT Purchasing & Asset Control Coordinator (FT)

Company Details


Title: IT Purchasing & Asset Control Coordinator

Classification: Non-exempt

Reports To: CIO / VP Continuous Improvement


Position Summary:
The IT Purchasing & Asset Control Coordinator oversees the daily activities of the technology purchasing function; reviews technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; research and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks.

Essential Duties and Responsibilities:
  • Assist with purchasing and managing IT assets
  • Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information
  • Maintain contract data
  • Create purchase requisitions
  • Maintain appropriate levels of consumables
  • Receiving and tagging equipment
  • Entering asset information into the asset tracking software system
  • Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
  • Provide pricing quotes for items and prepare orders with suppliers
  • Ensure line items of the purchase order with the packing slip and ensure the quality of the materials received
  • Responsible for shipping defective equipment to vendor and arranging replacement
  • Research products and equipment; prepare product/equipment specifications
  • Research websites/contact vendors to gather technical information and prices on supplies and equipment Works with IT to maintain a repository of enterprise software licenses/keys
  • Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment

Knowledge and Skills:
  • Strong understanding of Purchasing
  • Excellent interpersonal and communications skills
  • Assertive, resilient, and welcomes change
  • Can exercise good judgment while balancing a varied workload
  • Effective communication, negotiation, interpersonal and influencing skills
  • Able to manage time effectively, prioritize tasks and achieve set targets
  • Able to work well under pressure and handle emergency and stressful situations
  • A prominent level of business integrity is essential
  • Excellent judgment skills
  • Strong analytical skills

Required Education and Experience:
  • Technical discipline or equivalent work experience
  • A minimum of 3 years of purchasing experience
  • Previous experience purchasing hardware and /or software materials/services highly desirable

Physical Demands:
  • May also have to do some light lifting of supplies and materials from time to time. May lift to fifty pounds, always utilizing “buddy-system” or tools to lift and carry the load
  • Requires prolonged sitting or standing
  • Typical physical demands or activities include climbing, standing, bending, stooping, kneeling, reaching, and walking

Position Type/Expected Hours of Work:
This is a non-exempt level position; typically works Monday – Friday, 8am – 5pm. Must be flexible based on a business necessity and coordinated through the reporting supervisor

This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

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