Leeds Undergraduate Events Program Manager

Company Details

University of Colorado Boulder

Job Summary

The University of Colorado Boulder encourages applications for an Undergraduate Events Program Manager! The position is responsible for the planning, project management and implementation of Leeds undergraduate events, including – but not limited to – events hosted by the Undergraduate Career Office, Office of Diversity Affairs and Recruitment.

Reporting to the Dean’s Office, the position will work under minimal direction on a broad array of critical projects and tasks and may provide functional guidance to interns and student workers. Duties and tasks reflect variety and complexity and require either the direct or indirect supervision of assigned programs and projects. Leeds events directly impact the school’s image and reputation, its relations with the community, student recruitment, alumni and corporate relations, fundraising, and the student experience; therefore, it is essential that the event planner implements a high-quality event. The environment is ideal for an engaging, social individual who thrives in a fast-paced, dynamic environment. This is a full-time position but will have a hybrid and more flexible work schedule to host evening and weekend events.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

At Leeds, we have an unprecedented vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!

What Your Key Responsibilities Will Be

Event planning for major events for Leeds

  • Serve as event planner and resource for Leeds events.
  • Establish and maintain collaborative working relationships with all Leeds School and University contacts, as required, to accomplish job assignments.
  • Control event costs by seeking competitive bids from vendors, as appropriate, follow-up with contracts and invoices.
  • Purchase and track all materials associated with events, e.g., card swipers, tables, gifts, etc.
  • Use all the resources at your disposal to accomplish tasks in a timely manner without sacrificing valuable time (ask questions, use internal tech support, seek support from your supervisor as needed).
  • Familiarity with University of Colorado departments and processes involved in event planning and large Official Functions, including parking, safety, catering, facilities/grounds, and University alcohol policy.
  • Oversee student workers and event volunteers during events.

Event Planning and Management with the Undergraduate Career Development Team

  • Plan and implement major events for all Career Development programs, including: workshops, orientations, kick-off events, celebrations, networking events, and guest speakers.
  • Coordinate with the Employer Relations team to approve engagements in Salesforce and enter events into Handshake.
  • Responsible for planning and project management for major events including the Leeds Professionalism Summit, which includes over 900 students and over 100 volunteers as well as career fairs and networking events (both virtual and in person).
  • Manage event communication and logistics for both students and employers, using Salesforce, Marketing Cloud, Mogli and additional technology resources.
  • Provide marketing and tracking for major events, in Salesforce and/or Handshake, including RSVPs and follow-up communication with participants.
  • Assist before, during and after Career Development events.
  • Support Career Development communications, social media and event promotion, in coordination with Leeds’ marketing and communications team; using approved platforms, tools, and guidelines, maintain consistent branding and messaging across all channels.

Work with the Office of Diversity Affairs (ODA) on their Events

  • Plan and implement major recruitment events, including exploration days, etiquette dinners and end-of-program receptions.
  • Coordinate corporate partners’ on-campus visits for executive panels and professional development workshops.
  • Assist ODA staff with all on-campus events, i.e., orientations, community building events, campus partners’ workshops and programs’ closing celebrations.
  • Assist ODA staff with off-campus company site visits.
  • Provide tracking for major events in Salesforce and Canvas.
  • In collaboration with Leeds’ marketing and communication team, manage event communication and promotion for students across various ODA special programs.
  • Assist before, during and after Office of Diversity Affairs in-person events.

Work with the Recruitment and Scholarship office to help plan their Events

  • Collaborate with recruitment team to brainstorm creative event ideas and explore new technologies to enhance student attendance and engagement
  • Partner with Leeds’ marketing and communications team to assist with messaging related to recruitment events in order to drive event attendance and assess event success; using approved platforms, tools, and guidelines, maintain consistent branding and messaging across all channels.

What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

We anticipate this position will support a hybrid format (remote and in-person work), with the expectation of being on-site when on-campus events are taking place.

What We Can Offer

  • The salary range is $50,000- $55,000 annually. Relocation assistance is available for eligible candidates.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be dynamic. Be effective. Be Boulder.

What We Require

  • Bachelor’s Degree or equivalent combination of education and experience.
  • Minimum of 1 year of professional experience planning and coordinating events.

What You Will Need

  • Excellent verbal and written communication skills.
  • Ability to convey key concepts through the use and analysis of quantitative data.
  • Demonstrated ability in budget management and analysis of the return on investment of event and marketing resources.
  • Ability to identify and solve problems and react quickly.
  • Excellent judgment and decision-making skills.
  • Ability to prioritize.
  • Highly organized with strong attention to detail.
  • Excellent proofreading skills.
  • Ability to think creatively.
  • Highly poised, professional and diplomatic.
  • Superb customer service skills.
  • Ability to build strong relationships and serve as a liaison between multiple parties.
  • High levels of integrity and professionalism.
  • Ability to work independently and collaboratively as part of a team.
  • Strong writing, interpersonal, organizational and time management skills.
  • Proficient in Excel and other Microsoft Office programs.
  • Familiarity with social media.
  • Promotes creating an inclusive environment to reflect our values and vision at Leeds.
  • Willingness to work a varying schedule, including nights and weekends.

What We Would Like You To Have

  • Three years of experience planning and coordinating events.
  • Experience with planning events for 200+ attendees.
  • Previous experience with marketing and communications for a large organization, including social media and event promotion.

Special Instructions

To apply, please submit the following materials:
  • A current resume.
  • A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.

Please apply by
July 31, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

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