Office Coordinator

Position Summary:
The New York County District Attorney’s Office (DANY) has an opening for an Office Coordinator in its Washington Heights Office (WHO). In this position the Office Coordinator is responsible for providing highly-skilled administrative and paralegal support to the WHO Office and DANY community. As a DANY satellite office, the WHO’s main purpose is to bring DANY services to the Washington Heights community. On site, bi-lingual staff include members from Witness Aid Services Unit, Community Partnerships Unit and the Special Victims Bureau.

Responsibilities include but are not limited to:

  • Perform various day-to-day administrative office duties. Answer phone lines and direct calls, schedule appointments and maintain calendars, maintain reception area, and manage office supplies inventory and place orders.
  • Responsible for working with the Director of the office to ensure efficient management of the Washington Heights office.
  • Maintain and update the Washington Heights Office’s database; create and manage log of Office activity.
  • Assist Assistant District Attorneys with obtaining a supporting deposition and gather background on domestic violence cases using appropriate databases.
  • Assist with interpretation between victims and Assistant District Attorney’s as needed.
  • Assist with initial screening of walk-ins.
  • Greet witnesses and visitors; notify the appropriate staff member of their arrival.
  • Assist the Director with organizing and preparation of office events and meetings.
  • Perform related tasks as assigned.
  • Perform all assignments in an accurate, professional and expeditious manner.

Qualifications:

  • Excellent interpersonal, organizational, and communication skills required.
  • Ability to quickly learn in-house proprietary applications.
  • Ability to work with frequent interruptions and adapt to changes in workflow.
  • Ability to work independently and manage multiple short-term projects.
  • Ability to follow directions and apply proper policies, procedures and guidelines.
  • Strong attention to detail and high concern for data accuracy.
  • Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
  • Ability to communicate effectively with all levels of staff, witnesses, defense attorneys, law enforcement agencies and community organizations to build institutional relationships a must.
  • Computer proficiency required: Microsoft Office (specifically Excel); advanced knowledge of criminal justice investigative internet search techniques.
  • Proficiency in Microsoft Word required; knowledge of Access and Excel required.
  • Must be detail oriented and able to manage multiple assignments.

Educational Requirements:

  • Bachelor’s degree required.

Additional Requirements:

  • Bi-lingual Spanish speaking.
  • Must be available to work occasional evenings and weekends.

Preferred Requirements:

  • Paralegal experience.
  • Knowledge of the New York County District Attorney’s Office and the criminal justice system
  • Experience in the area of domestic violence.
  • American Sign Language proficiency.

Commitment:

  • 1 year commitment to the hiring unit

Additional Information:

  • Pursuant to the Mayor’s Executive Order 75, as of August 2, 2021, all newly hired employees must be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with DANY, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved at the time of your on-boarding process.
  • As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans .

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The New York County District Attorney’s Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office’s support staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney’s Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.

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