Workplace Support Manager

Company Details

Company Description

Third Bridge was founded on the belief that human insights drive intelligent investment decisions.

To make the right investment decisions, our clients require access to the most relevant experts and their insights – we enable this through private consultations and exclusive content drawn from expert interviews.

Our clients consist of some of the largest private equity funds, hedge funds, mutual funds and management consulting firms, who are serviced by a team of over 900 employees located across eight global offices.

Third Bridge operates in a global, multi-billion-dollar market with double digit annual growth and has consistently received accolades for Great Places to Work and the top 100 fastest growing companies.

Job Description

Based at our New York office, the Workplace Support Manager is an essential member of the Facilities team. We are looking for someone who can assist with the running of a fast-growing office. Someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves.

Reporting to the Global Head, the main responsibilities of this role will include but are not limited to

  • Managing direct reports

  • Managing Budgets and all Admin

  • Ensuring the office environment is kept clean and tidy, and free from hazards

  • Communications with external suppliers, partners, and internal teams

  • Working closely with the Facilities Management team to ensure high standards in the office

  • Answering the main reception phone and directing calls

  • Meeting and greeting guests

  • Being the first point of contact for the building porter, etc

  • Taking receipt of, and distributing post and deliveries, coordinating outgoing mail

  • Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard

  • Liaising with maintenance people and other vendors when they are scheduled to complete works in the office

  • Undertaking site audits and maintaining site H&S

  • Assisting with the organisation and delivery of staff social events

Qualifications


Desired Skills and Experience

  • Experience with office coordination, health and safety, and facilities
  • Experience managing a team
  • Highly organised with a keen eye for detail
  • The ability to establish strong relationships with suppliers and colleagues
  • Ability to learn quickly and muck in where needed
  • A proven ability to work in an extremely fast-paced environment
  • Excellent written and verbal communication
  • Ability to make decisions quickly and sort complex, competing priorities
  • Ability to keep calm in the face of fast change or urgent demands
  • Ability to interact with senior executives and all levels of the organisation
  • An understanding of confidentiality issues and the use of discretion
  • A smart, professional appearance and can-do attitude

Additional Information

  • Flexible career and development path, with opportunities to gain a wide range of transferable skills

  • Comprehensive onboarding and training programme and in the first 2+ years there is access to our; Client Engagement Programme, Emerging Leaders Programme and Manager training Programme

  • Study support programme to the value of $1,150 per year, which can be used for any learning programmes you feel would be beneficial for you.

  • Medical Insurance

  • Life insurance and access to Financial, Physical and Mental Wellbeing support

  • 401K

  • 15 Vacation days plus 11 Holiday days

  • 2 days off per year for community/corporate responsibility activity

  • 2 Personal days per year for your wellbeing

  • Opportunity to actively participate in our 4 employee led committees who cover our commitment to Diversity, ESG, Charity and Corporate Social Responsibility

  • In-office perks: free tea/coffee/soda, socials and guest talks

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